Business Administrator

Business Administrator (Apprenticeship) - Finance Department 

Salary: £14,526.20 per year (gaining Level 3 Business Administrator Apprenticeship) 

Teaching Personnel are working with a school in East Sussex that would love to gain a Business Administrator Apprenticeship Level 3 Qualification. This post is within the finance department and will play a crucial role in supporting the financial operations of the organisation. This position requires a detail-orientated and organised individual who can manage various administrative and financial tasks efficiently.

You can gain a nationally recognised qualification while earning a salary, having your training fully funded with no financial cost to you. Taking on this apprenticeship is the first step onto your career path or gaining a qualification that reflects your existing experience or helps you to progress.

You will be supported during your apprenticeship by your line manager and training provider, with planned time away from daily work to concentrate on training.

This school is unique, exciting and innovative – their philosophy is inclusive and founded on respect. If you feel this fits with your own value set and you have a track record of leading change, raising standards and you strive for excellence, then this might be just the role for you.

We aim to recruit staff who:

● Love the processes of learning and are keen to continually develop their own skills;

● Recognise that working in a school can be a demanding job and react positively to those demands;

● Will subscribe to the ethos of the Academy and be committed to get the very best from our people;

● Take every opportunity, to talk, model expected behaviours and build positive relationships;

● See themselves as having the potential to progress their career with our school.

Key responsibilities include:

● Mail Management: Open and sort Finance Office mail.

● Purchase Orders: Raise purchase orders, email suppliers, check deliveries, and mark parcels for distribution by the Facilities Team.

● Invoice Processing: Handle both purchase order and non-order invoices.

● School Trips: Process and record school trip payments, ensuring all information is correct and necessary journals are made.

● Supplier Statements: Reconcile supplier statements.

● Student Queries: Address student locker key queries and purchase order queries.

● Monthly Processing: Handle reprographic, catering, and paper journals at the end of each month.

● School Gateway Platform: Assist parents and staff with queries related to the school gateway platform.

● Credit Card Reconciliation: Reconcile school credit cards, raise orders, and reconcile on Sims Financial.

● Banking: Assist in preparing the banking of cash or cheques received.

● Audit Preparation: Prepare for audits by tidying up year-end purchase orders, goods received, and school trip payments.

● General Administration: Perform general administrative duties such as filing, photocopying, scanning, completing forms and managing office supplies. This may involve supporting other departments.

● Meeting Coordination: Schedule and coordinate meetings, including preparing agendas and taking minutes.

● Communication: Handle incoming and outgoing communications, including emails and phone calls.

● Data Management: Maintain and update databases and records accurately.

● Support Other Functions: Provide basic administrative support to other business functions such as reception, HR, and reprographics as necessary.

● Additional Tasks: Undertake other tasks as requested by the Business Support Officer. 

Knowledge and Experience:

● Basic Financial Knowledge: Understanding of the financial workings of a school.

● Budget Management: Some knowledge of budget management and accounting techniques.

Skills and Abilities:

● Organised and Methodical: Ability to work in an organised and methodical manner.

● Record-Keeping: Maintain efficient record-keeping systems.

● Accuracy: Assist with the production of accurate records and reports.

● Communication: Communicate effectively with a range of audiences, including employees, governors, pupils, and parents.

● Prioritisation: Identify work priorities and manage workload to meet deadlines while ensuring lower priority work is kept up to date.

● Confidentiality: Show sensitivity and objectivity in dealing with confidential issues.

How to Apply: If you are interested, please submit your CV to our Kent and East Sussex Secondary branch

All applicants will require the appropriate qualifications and training for this role. Please see the FAQ’s on the Teaching Personnel website for details.
All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date.
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