School Receptionist/Admin

• To act as the first point of contact for the school in person and by telephone, welcoming visitors in a professional and hospitable manner. Providing key administrative support to meet the needs of the school.

• To allow access and greet visitors in line with the school procedure, including monitoring use of electronic signing in system for staff and visitors. Ensuring safeguarding is prioritised.
• To assist in the organisation and arrangements for meetings, including circulating agendas and minutes, organising venues/refreshments as required
• To provide general HR administrative support with personnel files, recruitment paperwork, and recording and booking of training courses if applicable
• To support whole school events such as parents evening and public events
• To provide administrative support for pupil trips and visits as required
  • To receive and prioritise incoming telephone calls/emails and deal with them appropriately including recording and distributing messages as required and booking appointments
  • To manage the receipt, recording and overseeing of school payments, including cash received, following the trust cash handling process. Paying in accurately and sending the relevant documentation to the trust finance team in a timely manner 
  • To provide administrative support such as typing, photocopying, shredding, filing and archiving
  • To sort and distribute incoming post and prepare outgoing mail, record incoming goods and provide assistance with stock control and lost property
  • To ensure appropriate standards of tidiness and order in the school reception area so as to project a professional and welcoming environment for parents, pupils and visitors to the school
  • To link with external agencies/providers as required, ensuring professionalism is maintained
  • To oversee the stock taking and replenishment of consumables
  • To maintain a key role in the school’s fire evacuation and emergency communication procedures
  • To support other administrative functions in the school during busy periods

• To input new and updated information on the school’s computerised systems for pupil records as appropriate, ensuring all records are maintained and up to date
• To maintain accurate school attendance records, processing data, transferring attendance registers onto SIMS and assisting in the production of termly attendance data reports specific  to Headteacher requirements
• To provide administrative support relating to school census returns as required
• To produce data, reports and other information as required

General – applicable to all Trust roles

• To ensure that pupils needs are prioritised and to have a clear sight of how this role impacts on the academy’s and the Trust’s pupils at all times  
• To act as a Trust team member and provide support and cover for other staff where needs arise inclusive of occasional work at other sites within a reasonable travel distance
• To adhere to Trust values and behaviours
• To be aware of and adhere to all Trust policies and procedures 
• To be responsible for your own continuing self-development and attend meetings as appropriate
• To undertake other duties appropriate to the post as required